Jefferson Middle School 1344 N. Second St. Jefferson, OR 97352
Please Note: It is not appropriate to visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial visits risk the host losing the opportunity to use the location again in the future.
NW1: $95 per dog and handler team NW2: $110 per dog and handler team NW3: $135 per dog and handler team
Number of Entries:
NW1: 45 entries NW2: 38 entries NW3: 35 entries
Payable to Doglandia, LLC via check or money order ONLY.
One dog per handler per level.
Registration Entry and Closing:
Trial entry will open on Dec 19, 2018, at 9:00 AM Pacific Time. Entries will be awarded by random draw of all entries received between 9am Dec 19, 2018, and 9am Dec 21, 2018.
Trial entry will close when entries fill after the draw period or 9am Pacific Time on Feb 2, 2019.
NACSW reserves the right to cancel a trial if minimum entry numbers are not met.
The trial host of an event has the right to refuse entry of any competitor or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event entry premium.
Note: We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have 48 hours to complete your payment to confirm your space in the trial.
All registration will be on-line via the link provided to the NACSW™ trial registration form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive an auto-response email confirming that we received your trial entry after registration - this email does not confirm your space in the trial. There will be a separate confirmation from to let you know if your entry has been given a space in the trial.
A Qualified Entry is one that meets all the following criteria
Complete the on-line trial entry between 9AM Pacific Time Dec 19, 2018, and 9AM Pacific Time Dec 21, 2018.
The Handler is a NACSW™ member for the 2018-2019 membership year (8/1/18- 7/ 31/19).
The Dog is registered with the NACSW™
Dogs participating in a trial must be at least one year of age.
The Dog has passed the appropriate ORT and prior title level at least 14 days before the trial opens for entries.
Qualified entry for NW1 - Dog has not yet earned a NW1 title level.
Qualified entry for NW2 - Dog has earned a NW1 title level and has not yet earned a NW2 title.
Qualified entry for NW3 – Dog has earned a NW2 title and has not yet earned the NW3 Elite title level.
Trial spaces will be awarded in the following manner:
Spaces will be awarded by a random draw of all Qualified Entries (see below) received between 9AM Pacific time, Dec 19, 2018, and 9AM Pacific Time on Dec 21, 2018.
In the event you are having technical difficulties with the entry system, please email trialEntry@nacsw.net prior to the end of the draw period.
If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT or title requirements. These entries will be accepted pending completion of the requirements. Please note: Dogs must earn the appropriate ORT and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT is earned less than 14 days prior to the event, it is the competitor’s responsibility to provide proof of the ORT or title to the event host in the form of a score book or a photo of the official results.
PLEASE NOTE: The following NW3 trials are being linked in order to maximize trial opportunities for as many people as possible:
February Oakville, WA & Jefferson, OR NW3 Trials
For these linked trials, all entrants will be included in the first draw for all trials that they enter. However, no person can accept a space in more than one of these trials with any dog until all 1st dog/handler teams have received a space in one of the trials. If a person already has a confirmed space in a trial with any dog and is selected in the draw for another trial, or comes to the top of the wait list for the other trial and is offered a space, then they will need to drop the space in the trial they are currently entered in, even if it is with a different dog, in order to accept the space in the other trial. Cancellation policies will apply as listed in the trial's premium. Once all 1st dog/handler teams are accommodated then any remaining spaces can be offered to 2nd dog/handler teams based on their draw order. If either the dog or the handler is in a trial, they are deemed a "1st dog/handler" team.
Note: If you are entered in another trial before this one and earn the title for the level you are entering (NW1, NW2, NW3) at this trial, you will forfeit your space in this trial. You may request that the host add you to the list of those wishing to run their dog For Exhibition Only (FEO), in which case you may be given a space in the trial if space remains after all Qualified Entries are accommodated.
If you earn the title level after the refund period has ended, then you must contact the trial host at: within 48 hours of earning your title and at least 72 hours before the trial you are registered for to let them know you are no longer eligible.
If you contact the host within 48 hours of titling and at least 72 hours before their trial and (1) we are unable to fill your space, then you won't be given a refund but will be allowed to keep your space in the trial and run your dog FEO or (2) we are able to fill your space then a refund will be issued minus the processing fee listed in the cancellation policy.
If you fail to contact the host within 48 hours of earning your title and at least 72 hours before the trial you are registered for then you will forfeit your space, you will not be allowed to run as FEO, and no refund will be issued.
After all entries received during the draw period are processed, if the trial level is still not full, entries will continue to be accepted in the order they are received through the closing date or when entries fill.
You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw – you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.
No dog will be given a space in more than one day of any given trial weekend.
Some trial entries may be given priority entry based on contributions to the organization and the trial process.
If space remains after all qualified entries are accommodated on Dec 28, 2018, then we may accept entries for those who wish to run a dog For Exhibition Only (FEO). Dogs running FEO are not eligible to receive titles or earn placement ribbons. FEO results will not be included in the posted trial results
You will be notified via e-mail of the results of the random draw by 5:00PM (pacific time) Dec 28, 2018. If you are given a space in the trial, you will receive information on how to submit payment. You will then have two business days to postmark your payment (via snail mail) to confirm your space in the trial.
A waiting list for alternates will be started as soon as entries fill. Alternates will be contacted when a space opens. Note: Depending on last minute trial logistics, we may opt to not fill all canceled spaces.
Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW™ Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW™.
The following cancellation policy applies:
For cancellation of entries on or before 5pm Pacific Time FEB 2, 2019 – Full refund minus $20 processing fee.
For cancellation of entries AFTER 5 pm Pacific Time FEB 2, 2019 – no refunds will be issued.
All cancellations must be emailed to
Entry fees shall not be refunded if a dog is absent, disqualified, or excused by the NACSW™ official or judge.
This cancellation and refund policy apply to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.
No part of the fee will be refunded if the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers.
By registering for the trial, the competitor hereby assumes all risks of, and responsibility for, accidents and/or damage to her/himself or to her/his property or to others, resulting from the actions of her/his dog. The competitor expressly agrees that the NACSW™, Helix Fairweather, Kristina Leipzig, Doglandia, LLC, and its assignees or any other person, or persons, of said groups, shall not be held liable personally, or collectively, under any circumstances, for injury, and/or damage to her/himself, for loss or injury to property, whether due to uncontrolled dogs or negligence of any member of said groups, or any other cause, or causes. The competitor also agrees to assume all financial liability that may be incurred by the NACSW™ due to the actions of themselves or their dogs regardless of the cause.
Modeled after real-life detection work, K9 Nose Work® trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are no indoor crating options at these trials. Please be prepared for you and your canine partner to deal with these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs. Handlers agree that they are entering this trial at their own risk.
This trial location is a school. The competitor parking lot is paved or rollled gravel. The pathways to the search areas are paved. The search areas may include pavement, grass, and wood chip planted areas on level ground. The school is not large and not spread out so there are no long walks to the search areas. Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking, and pathways to the search areas may be modified at the last minute.
All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.
Reactive and/or spatially challenged dogs should wear a red bandana (to be provided by the dog’s handler) to help signal others that the dog needs extra space from other dogs.
Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
Unentered dogs must remain in the competitor’s vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to “play”, exercise, or train on the trial grounds.
Competitors should expect to keep their dogs confined in a crate or vehicle when not competing. The logistics of a trial typically do not allow for dogs to hang out on leash in between searches. Competitors should plan to provide their own shade using canopies or shade cloths.
Females in Season:
Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact so plans can be made for the dog.