Yamhill-Carlton Intermediate School     Contact trial host : 
Yamhill, OR

ELITE NOV 19, 2022
L1E AM NOV 20, 2022
L2I PM NOV 20, 2022

Official NACSW™

Elite, L1E & L2I Trials

NOV 19 & 20, 2022

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TRIAL LOCATION:

YAMHILL CARLTON INTERMEDIATE SCHOOL
310 E Main St
Yamhill, OR 97148

Please Note: It is not appropriate to visit the trial location prior to the trial date, nor should training take place on trial grounds once an event is approved/announced. Our locations are real life search environments where people work, go to school, etc. Pre-trial contact or visits risk the host losing the opportunity to use the location again in the future.

Trial Hosts:

Helix Fairweather & Kristina Leipzig, Doglandia, LLC

Elite: NOV 19, 2022

ENTER ELITE

L1E: AM NOV 20, 2022

ENTER L1E

L2I: PM NOV 20, 2022

ENTER L2I

Yamhill County has no breed specific legislation.

Certifying Official:

CATHIE LABER

Judges:

SAT: Sharon Gakstatter & TBD

SUN: Sharon Gakstatter & Cathie Laber

Entry Cost:

ELITE: $160 per dog and handler team

L1E: $70 per dog and handler team

L2I: $85 per dog and handler team

Number of Entries:

ELITE: 30 entries per day

L1E: 38 entries per day

L2I: 28 entries per day

Trial Entry Opening and Closing:

  • The draw period for the trial will open on OCT 20, 2021 , at 9:00 AM Pacific Daylight Time. Entries will be awarded by random draw of all entries received between 9:00 AM OCT 20, 2021, and 9:00 AM OCT 22, 2021..

  • Trial entry will close at the end of the draw if the trial and wait list are deemed full. If the trial and wait list are not full, the trial will remain open for entries until they are deemed full or the day of the trial.

  • We will not be taking payment until you are given a space in the trial. If you are given a space in the trial, you will receive information on how to submit payment. You will then have FOUR BUSINESS DAYS to complete your payment to confirm your space in the trial.

Entry Method:

All entries will be on-line via the link provided to the NACSW™ trial registration form. Paper and phone entries will not be accepted. Completing the form is not a guarantee of entry. You will receive a confirmation from to let you know if your entry has been given a space in the trial.

 

Entry requirements & Selection:

A Qualified Entry is one that meets all the following criteria:

  1. Complete the on-line trial entry during the draw period listed above.
  2. The Handler is a NACSW™ member for the 2021-2022 membership year (8/1/21 - 7/31/22).
  3. The Dog is registered with the NACSW™
  4. Dogs participating in a trial must be at least one year of age.
  5. The Dog has achieved the ORT title (passed all 3 odors) and prior title level at least 14 days before the trial opens for entries.
  6. Qualified entry for NW3 – Dog has earned a NW2 title and has not yet earned the NW3 Elite title level.
  7. Qualified entry for Elite - Dog has earned a NW3 Elite title and has not yet earned an ELT-CH title.

Trial spaces will be determined in the following manner:

  • Spaces will be awarded by a random draw of all Qualified Entries during the draw period listed above.

  • In the event you are having technical difficulties with the entry system, please email trialentry@nacsw.net prior to the end of the draw period.

  • No dog will be given a space in more than one trial of the same level at a single event.

  • You may enter multiple dogs for entry in the draw. However, only one dog/handler per title level will be accepted into the trial. Entry will go to the dog selected in the draw - you may not swap to an alternate dog. If multiple dogs are selected in the draw, you may select which dog you wish to enter. Once a dog has been entered as a second dog/handler entry, you may not swap handlers after the draw to change the entry to a first dog/handler unless the trial is not full.

  • If a trial level is not full after the draw of Qualified Entries, then there will be a Secondary Draw of any entries received that did not meet the ORT title or title requirements. These entries will be accepted pending completion of the requirements. Note: Dogs must earn the the ORT title and prior title level at least 3 days prior to the trial date to be eligible to compete. If the required title or ORT title is earned less than 14 days prior to the event, it is the competitor’s responsibility to notify the host that the requirement has been completed.

  • If the trial level and wait list are not full after all entries received during the draw period have been processed, entries will continue to be accepted in the order they are received until the trial and wait list are deemed full.

  • For Exhibit Only dogs (FEO): Dogs running FEO are not eligible to receive titles or to earn placement ribbons. FEO results will not be included in the posted trial results.

  • If space remains after all qualified entries are accommodated on 9:00 AM, OCT 22, 2022, then we will offer spaces for those who wish to run a dog For Exhibition Only (FEO). Second dog/handler FEO entries on the same day will be offered spaces after 9:00 AM, NOV 5, 2022.

  • The trial host of an event  has the right to refuse entry of any competitor or dog for just cause as approved by the National Trial Committee. Just cause includes lack of adherence to NACSW rules and guidelines and the policies outlined in each event premium.
  • Some trial entries may be given priority entry based on contributions to the organization and the trial process.

You will be notified via e-mail of the results of the random draw by 9:00 AM PDT on  Oct 22, 2022

If you have a spam blocker on your email account, please configure it to allow email from in order to ensure delivery of confirmation and information about this trial.

You will then have FIVE BUSINESS DAYS to complete your payment to confirm your space in the trial. Trial payments are by check payable to Doglandia, LLC.

A waiting list for alternates will be started as soon as entries fill.
Alternates will be contacted when a space opens.
Depending on last minute trial logistics, we may opt to not fill all canceled spaces.

NACSW™ reserves the right to cancel a trial if minimum entry numbers are not met.

Be sure you read and understand the guidelines for this trial before entering. By submitting a registration for this NACSW™ Trial, you acknowledge that you have read, understand, and accept the policies and liability information of NACSW™.

CANCELLATION POLICY NOV 2022

  • For cancellation of entries on or before 9:00 AM PDT NOV 4, 2022 – Full refund minus $25 processing fee.
  • For cancellation of entries BETWEEN 9:00 AM PDT NOV 4, 2022 and 9:00 AM PST, NOV 16, 2022 – Full refund minus $25 processing fee if the host fills your space. No refund if the host doesn’t fill your space.

  • For cancellation of entries after 9:00 AM PST, NOV 16, 2022 – 50% of the trial entry fee will be refunded if the host fills your space. No refund will be issued if the host doesn’t fill your space.

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  • If you earn the title that makes you no longer eligible for the level you are entered, then you must contact the trial host at to cancel your entry and will be subject to the published cancellation policy. You may opt to change your entry to an FEO entry in this case and will be placed on the FEO waitlist and only receive a space in the trial if the host is accepting FEO entries.

  • All cancellations must be emailed to

    For cancellations that meet the above guidelines, refunds will be issued within 30 days of the request and no later than 14 days after the trial date.

    Entry fees shall not be refunded if a dog is absent, disqualified, or excused by the NACSW™ official or judge.

    This cancellation and refund policy applies to competitors that must withdraw for any reason including but not limited to injury, illness, emergency, and personal or work-related reasons.

    If the trial cannot take place or be completed by reason of fire, civil disturbances, an Act of God, public emergency, or any other cause beyond the control of the trial organizers, then the trial host will refund your entry minus $25 fee to recoup expenses.

Important Dates - YAMHILL NOV 2022

 

  • OCT 13, 2022 - 9:00 AM PDT
    Entries open.
  • OCT 15, 2022 - 9:00 AM PDT
    Draw closes.
  • OCT 22, 2022 - 9:00 AM PDT
    Notifications made by this date.
  • OCT 22, 2022 - 9:00 AM PDT
    FEO entries added to waitlist.
  • NOV 5, 2022 - 9:00 AM PDT
    2nd dog FEO entries added to wait list.

Trial Conditions:

Modeled after real-life detection work, K9 Nose Work® trials are held in many different locations, with a variety of terrain, under varying weather conditions. Dogs and handlers need to be able to safely negotiate a variety of surfaces, including, but not limited to, tile, linoleum, carpeting, gravel, asphalt, uneven surfaces, and slippery footing. Handlers should be prepared to deal with a variety of weather conditions, including heat, cold, rain and snow. Trials frequently require covering extensive distances to get to and from the parking area to each of the search areas and generally require that this be done across natural, uneven surfaces. Handlers should be prepared for the physical demands and must be able to navigate the terrain with their dog accordingly. Participants should expect to spend most of the day outside or in their vehicles as there are no indoor crating options at these trials. Please be prepared for you and your canine partner to deal with these varying environmental challenges. Handlers should familiarize themselves with potential regional risks and health concerns that may affect themselves or their dogs.  Handlers agree that they are entering this trial at their own risk. 

ADA SITE SPECIFIC CONDITIONS

This trial location is a school. The parking lot is paved, and all walkways are asphalt, concrete or grass. The site is a sloping site. There will be gradual up-hill walks to some search areas. There may be long walks to search areas as the site is long and narrow.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, the expected search areas, parking and pathways to the search areas my be modified at the last minute.









  • NOV 4, 2022 - 9:00 AM PDT
    Cancel on or before this date, full refund - $25.
  • NOV 4, 2022 - 9:00 AM PDT through NOV 16, 2022 - 9:00 AM PST
    Cancel in this time period, full refund - $25 IF we fill your space.
    No refund if we do not fill your space.
  • NOV 16, 2022 - 9:00 AM PST
    Cancel after this date, 50% of your entry will be refunded IF we fill your space.
    No refund if we do not fill your space.

LOCATION DETAILS

Reactive Dog Parking:

There will be no reactive dog parking at this trial. There will not be separate potty areas or warm up boxes for reactive dogs.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Unentered Dogs

Unentered dog must remain in the competitor's vehicle during the trial day. There will be ample potty areas, but unentered dogs should not be allowed to "play" exercise or train on the trial grounds.

RV Parking:

There is limited space for RVs to park in the competitor parking area.

To reserve a space, on either day, you will need to contact the host after you receive confirmation that you have received a space in the trial. Email to reserve RV space. No overnight RV parking is available.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Running Vehicles or Generators in the Parking Lot:

There is insufficient space to allow running generators or vehicles in the parking lot.

Due to unforeseen conditions, such as weather or change in availability of areas at the location, this policy may be modified at the last minute.

Smoking:

Smoking is not allowed on this trial site, including the use of e-cigarettes.

Hotels and RV Park:

Hotel and RV park information is at www.cyberdogonline.com
We would love to see you support local businesses.

Dog Policies:

  • All dogs must be on a 6’ leash at all times when not being tested. NO flexi-leashes while not participating in a competition search.
  • Dogs that need space from dogs may wear a red bandana, provided by the dog’s handler, to help signal others that the dog needs extra space from dogs.
  • Dogs will be toileted in designated areas and handlers must pick-up and dispose of waste.
  • Dogs and handlers must stay in designated areas to avoid contaminating testing space, interrupting a test, or from viewing any part of the testing.
  • Competitors should expect to keep their dogs confined in a crate or vehicle when not competing. The logistics of a trial typically do not allow for dogs to hang out on leash in between searches. Competitors should plan to provide their own shade using canopies or shade cloths.  
  • Refer to Location Details (above) for information on unentered dogs.

Females in Season:

Will be allowed to run wearing “pants” at the very end of the running orders after all other dogs have been judged. Females in season will be parked and pottied in areas separate from the other dogs while at the trial if the location logistics permit. Handlers must contact so plans can be made for the dog.